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h@ =   l!@ @ =  (x@@ ( (8@ @  (@  (@ (8@ @ "8@ @   h@@    l @    h @ = (8 @   h @    ( @   h @   l@ @    h@ @ =   hQ@ @ = (<@ @ (8Q@ @   h@ @    hQ@ @  (8@ @   (@ @   (Q@ @   h@ @   hQ@ @  ! l@ @    l@ @=   lQ@ @=   l@ @=  (x@ @   (xQ@ @   (x@ @ (  (xQ@ @ (   l @ =  (x@@    l@ @ =   lQ@ @ =  (x@ (  0@ @ (0@ @   h@ @    l@ @    l@ @    l@@   l@@   l@ @    l@ @    lQ@ @    l @    l@ @    l@@    h@ @    hQ@ @    h @    h@@    h!@ @    l@ @    lQ@ @    l @    l!@ @   (x@@ (  (x@@   (x@ @  (x@ @   `@ @   `@ @ ( x@ @  (@@ (8@@  (x@ @  (x@ @  h@@ )xQ@ @   l!@ @  (x@@ (8@ @  ! l@ @   ! lQ@ @   ! l@ @   ! l @   ! l!@ @    l@ @ =   l@ @   l@ @  l@@  (x@@  (|@@  (|@@  @ (8@ (8@   lQ@ @    l@ @    l@@    lQ@ @   `!@ @ =   h!@ @   !@ @  `!@ @   l!@ @=  ! h =  ! hQ@ @ =   l @=  ! h!@ @ =  ! l@ @   ! lQ@ @    lQ@ @    l@ @   *8@ @  *8@@ )8@ @ *8@ @ *<@@ *<@ *< @ )8@@ )8@ )8 @ *8@@ *8@ *8 @  8@@  8@  8P @  `B Cost basis~mTime calculation<Cost calculation  ;0   ;G  ;EX( C ; C3  @@  ?Staff costs, per hourData entry operator SupervisorSenior IT staffFull = 1.25 x SalaryNotes: Development and TestingPreservation officeArchive officeAnnual = 1620 x hourlyHardware and Software CostsServerDesk topLap topStorage systemJukeboxDevelopment and Testing Officenumber of itemsExisting spreadsheet (migrate)Year 1 Year 2 ff Do preservationStorage (per Tb) Batch sizeAdmin2, 41, 34, 5, 62, 4, 5Existing text (migrate)Existing database (migrate)Unit cost in euros cost in euros%Record Keeping cost in euros per itemPerson type (PT)working hours per year Time for PT 2 Time for PT 4 Time for PT 5 Time for PT 6Total time for PT 2Total time for PT 4Total time for PT 5Total time for PT 6Time in hrs for PT 1Time in hrs for PT 3Acquire and Appraise Add metadataGather requirementsTotal fte per year&Record Keeping cost in euros per batch Annual salary Annual costFrom Cost Basis sheet Batch size:&Record type and preservation approach:Existing spreadsheet (UVC)days per record typeSoftware engineerhours per batch-Acquire and Appraise ( PT 2)Cost in euros per hour Person Type PT 2 and 6 PT 5 and 6 PT 2 and 4PT 4PT 2 PT 4 and 5 Record keeperworking hours per dayDevelop approach Test approachRecord Keeping ActivitiesDigital Preservation ActivitiesNumber of batches/yearTotal time per PT per batchTotal time per PT per yearYHard- and software costs in euros (first year to set up; thereafter depreciate at 33%) working hours per weekExisting email to XMLNew email in XMLExisting text (migrate) Existing text to XMLNew text in XMLExisting spreadsheet to XMLNew spreadsheet in XMLExisting database to XMLNew database in XMLExisting email to XMLNew email in XML%Develop approach (PT 5 and 6)Overhead (20%)Assumes 20 m2 per personCAssumes 5 m2 per major machine (server, storage system and jukebox)Number of 'work-spaces'Admin Assistant Ex = G4*Cx Fx = G4*Dx2Total office costs in euros (office space + hw/sw)TotalvariableformulaLEGEND do not changelabelsafe to changeScan be changed to fit your purpose/organisation or to perform if... what.. Analyses Gather requirements (PT 2 and 6)#Test approach (PT 2 and 4)Develop preservation approachall hours per batchhours/record typehours per yearCosts per itemCosts per record type per year Evaluation(Cost of space per year in euros %Cost per m2 per year in euros  &Salary Cost per hour in eurosFull cost per hour in eurosOffice space; costsWcan be changed to fit your purpose/organisation and/or to perform if... what.. analyses1(Utilities, furniture etc are included in rent) Archive SystemOffice softwareDatabase softwareProgramming softwarehrs/record to be repairedRepair records (10%) min/record*Total time per PT over a period of N yearsTotal fte per N year%Total costs in euros per PT per batch$Total costs in euros per PT per year4Total costs in euros per PT over a period of N yearsCosts for PT 2Costs for PT 4Costs for PT 5Costs for PT 6Total costs for PT 2Total costs for PT 4Total costs for PT 5Total costs for PT 6Total costs for PT 1Total costs for PT 3Total costs per yearTotal costs in euros per batchTotal costs in euros per itemTotal costs per N yearcosts/record to be repaired costs/itemcosts per record type costs/batch costs/ batch%Cost preservation in euros per batch$Cost preservation in euros per itemDo preservation (PT 4)Evaluation (PT2)Digital Preservation CostmodelkSheet 1 Cost Basis. Sheet with Staff and Facility and Capital Costs for Archiving and Preservation FacilitySheet 2 Time calculation. This model assumes that there is a dedicated Archive and Preservation facility with a skilled team, familiar with digital preservation, aware of IT and Record-keeping issues. The Person Types (PT) are: 1 (admin asst); 2 (record keeper); 3 (supervisor); 4 (data entry operator); 5 (software engineer); 6 (senior ICT person). This page focuses on the time required per action, batch, etc. Sheet 3 Cost calculation. This model assumes that there is a dedicated Archive and Preservation facility with a skilled team, familiar with digital preservation, aware of IT and record keeping issues. The Person Types (PT) are: 1 (admin asst); 2 (record keeper); 3 (supervisor); 4 (data entry operator); 5 (software engineer); 6 (senior ICT person). This page focuses on the cost per action, batch, etc. !Add metadata (PT 2 and 4)"Repair records (PT 4 and 5)repeat after M years Version 1.2 + D+*,,f,k+--e-s.(/*0l0n}1@2B63834 z5 6 7 d8f 89::0+p0rKrKS08]000n00z G000#G0rKdK|]Y0x K Valuta [0]perlinkwLwtK  0" 0>C(_T0Qw0_T0#  d/KlR00 X/K  d/KXSwwwLwtbT0jT0x@ȻTw0ػWx0BT0C[{0(1T0xxXw0xRs0&0)0 D0*Staff costs, per hourData entry operator Superviso @ 5uH;_5h  dMbP?_*+%&M&d2?'M&d2?(~?)~?M\\KAARA01\Gang 6e verdieping li?dXXLetter.HP LaserJet 4000 Series PCL 62AxeP.CQ랶GK1Dz?B=~~@)JItzriʳ$8 MCJef5jVzϗH=#)x\B\8 vWƃ(E*|CE߄`y&0q䄭vhgZК?xoF Ɠ~O5쫿va_4l7E:,"%<7 lڅ !9w`]f9Mk"A XX `? `?U} $( }  ( } I 6 } $ 6 } $ } I$ } $ } $ }  $ } $ } $ } I $ } $$ } $ $ 5T0@@@1@6%9:I@I@ I8@2 I@ I@ I@ (%99IK@I@I0@I@w@G%:9I@I@I@GI@GI@I@IT0@I@   ~ @@  ) )# 1x 1y )4 )5))))* - -2 2 - - -$ -P -G 7 ~ H? =b =cHP@HD@H @  8 "a"?F,@1@   LD&@$   L@L@   L@L# "F"@F9@@?@@ @# " "@F@@ D@  P@ @ # " "@F2@ 6@  z@  @@  # "; "@F9@ @?@  @   @  # " "@F@@ D@ P@  @  # " JJKKIIIIIIILI )z 1w 4# )` )v)# -| 23 -^ -_# H4@H@# "~ G |@ E~ E@C@w@'-DD@D@D@D!@D@D># "~ G |@ E~ E@C@'-DD@D@D@D!@D@D># "~ G |@ E~ E@C^@' -DD@D@D@D!@D@D># "]~ G |@ E~ E@C@' -DD@D @D @D! @D@D># "MMNONNNPIIILI ) ) 1 1        --22 C C! C C! C  C!  C  C!  " "~ G@5@D @! LL@D @! LL@ D @  ! LL @ D @  ! LL  " "~ G@@5~ D?@@~ D?@@~ D? @@ ~  D? @@    "~"~ G@@5!@ DDX@!@ DD@@!@ DD p@  ! @ D D  p@    ""~ G@@5!@ DDX@~ D~ D   ~  D     " "~ G@@5~ D?@@~ D?@@~ D@ @@  ~  D     ""~ Gp@5~ D?p@~ D?p@~ D@ p@  ~  D     "}"~ GA5~ D~ D~ D? A  ~  D     ""~ GOA5~ D ~ D?OA ~ D? OA  ~  D    Dl0000jf&bTB&J IT0@!I@"I@#1;$;%;&<'<*,82.0123%49 " "~ G@ 5~ D !~ D$@ j@!~ DY@ .A!  ~ D !    !"!"~ !GjA!5~ !D!#~ !D!#~ !D?! jA#  ~ ! D! #  ! """\5.>.>.>.[ " qe #mO #" #55.##@$ %!z#?##A$ %!j#?## @ B     Blad2 @ E sWZP  dMbP?_*+%&\.?'\.?(M&d2?)M&d2?M\\KAARA01\Gang 6e verdieping li?dXXLetter.HP LaserJet 4000 Series PCL 62AxeP.CQ랶GK1Dz?B=~~@)JItzriʳ$8 MCJef5jVzϗH=#)x\B\8 vWƃ(E*|CE߄`y&0q䄭vhgZК?xoF Ɠ~O5쫿va_4l7E:,"%<7 lڅ !9w`]f9Mk"7 XX `? `?U} ( } m$ } $ } $ } $ } $ $ } $ } $ } $ } $ } $ } m $ }  $ }  $ } m $ } $ $ ET0@@@(1@6 %I&I&@9% I8@2 I@ I@ I@ I@I@@9%I@I@I0@I@wI@GI@I@@9%I@GI@GI@I0@T0@:Y! [ !Digital Preservation Costmodel"! 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LL'c@0''*d@0''0''UUUUUC@0'' UUUUUD@0 '' UUUUU`@0 '' 0 '' ;@0 '' fffff@@0 ''0' ' ("+ (/a!(@1 DD"(((( LL(a@1((f@1((1((N@1(( T@1 (( @1 (( 1 (( 333333Y@1 (( d@1 ((1( )", )/a)P@2))) LL)))F@2))U@2))2))F@2)) P@2 )) `@2 )) 2 )) [@2 )) e@2 ))2) ) *"- */a'*VUUUU@+%&)'*0@+%&)*""""""Y@3*** -*]@3** @+**nE@3** UUUUUI@3 ** CDDDD}@3 ** @+ ** (\M@3 ** zGaU@3 **?+* * +". +/a'+VUUUU@5%&)'+0@5%&)+""""""Y@4+++ -+]@4++ @5++nE@4++ UUUUUI@4 ++ CDDDD}@4 ++ @5 ++ (\M@4 ++ zGaU@4 ++?5+ + ,"2 ,/a+,r[Xe @,%&+ Z+,pJⲱ?,%&+Z+,PLwC?,%&+Z+,٠U?,%&+Z+,pJⲡ?,%&+Z+,"?, %&+Z+, ]}?, %&+ Z+, =R@, %&+ Z+, pJⲑ?, %&+ Z+, ogY?, %&+ Z+, %%d?,%&+ Z+,jQ|?,%&+Z ,(-MQcT .~ .D4@ .~ .~$@.$@ D..v@D$@.$@.D..~@D$@ . 4@D.. $@.D. . ~@D$@ .$@ D. . /") //a/@/kD&D.@D.D.@A?D.D.@AD.D.@D.D.@AD.D.@A3/VUUUUw@ D/D.D&D.D&/UUUUUC@ /u// kLL.@D.L.@A?D.L.@AD.L.@D.L.@AD.L.@A/_@ /3/*@D/D.D&D.D&/VUUUմ@ // a@ // F@ /3/ ֑@ D/ D.D& D.D& / @ // x@ /3/P@ D/ D.D& D.D& / 0"* 0/a0@00u04 &kLL.@D.L.@A?D.L.@AD.L.@D.L.@AD.L.@A30@D0D.D'D.D'0VUUUU@00@ 030TUUUU5@ D0D.D'D.D'0@00 Ԓ@ 00 @ 030 y@ D0 D.D' D.D' 0 33333@ 00 @ 030u@ D0 D.D' D.D' 0 1"+ 1/a1@1031@D1D.D(D.D(1@01@031 @D1D.D(D.D(1 @01 @ 01 @ 031 @ D1 D.D( D.D( 1 Q@ 01 ز@031 @ D1 D.D( D.D( 1 2", 2/a2@2032@3D2D.D)D.D)2x@*02@032@@4D2D.D)D.D)2x@*02 @ 02 @* 032 @3 D2 D.D) D.D) 2 >@* 02 @032@@4D2 D.D) D.D) 2 3"- 3/a'3@%/2@@'3@4%/2@@3=@+03@+0'3UUUUU@ %/2@@3xwwwwɩ@+03 8@+ 03 ,@+ 0'3 UUUUU@4 %/2 @ @3 ףp=ȱ@+ 03 43333 @+ 0'3@ %/2@@ 3 4". 4/a'4@3%/2@@'4@4%/2@@4=@504@50'4UUUUU@3%/2@@4xwwwwɩ@504 8@5 04 ,@5 0'4 UUUUU@. %/2 @ @4 ףp=ȱ@5 04 43333 @5 0'4@3%/2@@ 4 5" 5/a+5)W@,%/4Z+5JGT@@ %/4Z+5Õz@@%/4Z+5T.@%/4Z+5a k.@ %/4Z+5\,@ %/4Z+5 OE@ %/4 Z+5 "KD@ %/4 Z+5 QA!@ %/4 Z+5 X|r3@ %/4 Z+5 u{+&@%/4 Z+5,@%/4Z 5(6MQc 7668996 :(h :66 ;(66<D <6f <6l =(66> >6g >6i ?(66D(l,8^,#w^, &&@T0YBYDY@ @6j @6kB B$j B6kD D$j D6k (&&p  :X(  ~   <K XPP? . H]4 @K  >lb v+ (<"New" means that the records were created in a preservation-friendly format with preservation-friendly templates, which include the required metadata. <(./ 8~~  <K XPP?  H]4@K8  XvФNs u<v"Existing" means the records already exist, in whatever templates were used. Migration includes the conversion to PDF<Cu@@A~~  <tK XPP?  O]4@tK  QL v+ <This is average time per record to add missing metadata. It is assumed that records created with a template (e.g. the Testbed XMaiL system) will have the correct metadata. It is assumed that spreadsheets need more metadata thought, and databases much more. <~~  <؁K XPP?  H]4@؁K  QL v+ <This is time to deal with records which contain problems: e.g. automated date fields; passwords; unusual fonts; special macros. It is assumed that 10% of all records in one batch need to be repaired. < ~~  <<?In order to calculate the total hours spent per batch, the hours of developing digital preservation approaches (which are calculated per record type and not per batch), are divided by the number of batches per year. It is assumed that a digital preservation approach needs to be developed every year per record type. < >~~  <K XPP? )v!*O]4@K %,lwJ v+ <Overhead = 20% <U xx  6hKXPP? )M*]4@hK( &,lwJ v+X <Overhead = 20% <U ?B_"~~  <̃K XPP? .b]4@̃K 4lds v+ B<CThese activities do not take place per batch, but per record type.<:B xx   60KXPP? M]4 @0Kx 4lds v+X .</Testing takes about 10% of the developing time<.~~ & <K XPP? - 3]4&@K  ),lwJ v+ <There is no repeating factor for the UVC itself and the viewer, because it is assumed that adjustments to implement the UVC and the viewer on future hardware are marginal. Therefore the value for 'repeat after M years' equals the 'period of N years'. (The hours to develop a data format decoder program for each record type and version are calculated in 'Develop preservation approach', where it is assumed that each year a data format decoder program needs to be developed). <= ~~ ' <K XPP? 1!2]4'@K ',lwJ v+ <Overhead = 20% <U xx ( 6\KXPP? 2M2]4(@\Kp (,lwJ v+X <Overhead = 20% <U ?B_"~~ ) <K XPP? z-.]4)@K "lwJ v+ < N years <% ~~ * <$K XPP? .2]4*@$K 1#Z v+ <In order to make a fair comparison between the preservation approaches after N years, we used the hours needed for migrate existing email to XML, to calculate the hours needed to migrate the XMLemail, after M years, to a new open standard.<~~ + <K XPP? /2]4+@Kh 2#Z v+ o<pAfter M years it is necessary to migrate the email, that was initially migrated to XML, to a new open standard.< olM~~ , <K XPP? -Z/]4,@K 3#Z v+ z<{After M years it is necessary to migrate the text documents, that were initially migrated to XML, to a new open standard. <Jz8~~ - <PK XPP?  - /!]4-@PK 4#Z v+ v<wAfter M years it is necessary to migrate the spreadsheet, that was initially migrated to XML, to a new open standard. <1u vq~~ . <K XPP? -0]4.@K` 5#Z v+ r<sAfter M years it is necessary to migrate the database, that was initially migrated to XML, to a new open standard.<!r~~ / <K XPP?  A. 3]4/@K 6#Z v+ <In order to make a fair comparison between the preservation approaches after N years, we used the hours needed for migrate existing spreadsheet to XML, to calculate the hours needed to migrate XMLspreadsheet, after M years, to a new open standard. < 0~~ 0 <|K XPP? - y1}]40@|K 7#Z v+ <In order to make a fair comparison between the preservation approaches after N years, we used the hours needed for migrate existing text documents, to XML to calculate the hours needed to migrate XML text documents, after M years, to a new open standard.< N ~~ 1 <K XPP? -1]41@KX 8#Z v+ <In order to make a fair comparison between the preservation approaches after N years, we used the hours needed to migrate existing databases to XML, to calculate the hours needed to migrate XML databases, after M years, to a new open standard. < to~~ 2 <DK XPP? i}kX]42@DK  y(g[ v+ M<N"Existing" means the records already exist, in whatever templates were used. <xL M@(@!~~ 3 <K XPP?  ]43@K y(g[ v+ <"New" means that the records were created in a preservation-friendly format with preservation-friendly templates, which include the required metadata.<~~ 4 < K XPP?   p]44@ KP y(g[ v+ M<N"Existing" means the records already exist, in whatever templates were used. <xL M~~ 5 <pK XPP?   i]45@pK y(g[ v+ M<N"Existing" means the records already exist, in whatever templates were used. <xL M~~ 6 <ԊK XPP?   ]46@ԊK y(g[ v+ M<N"Existing" means the records already exist, in whatever templates were used. <xL M@A~~ 7 <8K XPP?  X]47@8KH y(g[ v+ <"New" means that the records were created in a preservation-friendly format with preservation-friendly templates, which include the required metadata. < ~~ 8 <K XPP?  ]48@K y(g[ v+ ,<-"Existing" means the records already exist. <+ ,@@ ~~ 9 <K XPP? ]49@K y(g[ v+ ,<-"Existing" means the records already exist. <+ ,@ ~~ : <dK XPP? !]4:@dK@ y(g[ v+ M<N"New" means that the records were created in a preservation-friendly format. <xL M @@Remco Verdegemo Remco VerdegemoNARVERDEr2NARVERDEr3NARVERDEr4NARVERDEr 5NARVERDEr 6NARVERDEr 7NARVERDEr 8NARVERDEr 9NARVERDEr:NARVERDEr Remco Verdegemo Remco VerdegemoRemco Verdegemo Remco VerdegemoRemco Verdegemo*Remco Verdegemo+Remco Verdegemo.)Remco Verdegemo.+NARVERDEr.*NARVERDEr.,NARVERDEr.0NARVERDEr. -NARVERDEr. &Remco Verdegemo. /NARVERDEr. .NARVERDEr.1NARVERDEr3'Remco Verdegemo4(Remco Verdegemo>@<dA @" @ GCNO  dMbP?_*+%&M&d2?'Q?(~?)~?M\\KAARA01\Gang 6e verdieping li?dXXLetter.HP LaserJet 4000 Series PCL 62AxeP.CQ랶GK1Dz?B=~~@)JItzriʳ$8 MCJef5jVzϗH=#)x\B\8 vWƃ(E*|CE߄`y&0q䄭vhgZК?xoF Ɠ~O5쫿va_4l7E:,"%<7 lڅ !9w`]f9Mk"7 XX `? `?U} I( } $ $ } I$ } m$ } $ $ } $ } $ $ }  I$ } I$ } $ } $ } m $ }  $ }  $ }  $ } $ $ GT0@@@1@6 %I0I&' % :82 : :  I@I@')%:::0I@I@@)%:wGIw@@I@I@@)%!0 [ !Digital Preservation Costmodel$$!4 [  Version 1.2$$!@@ [ $$ "  8  Z [  lT U   V  9  W    lX hY  +7 +]@@Z@@ Zi@Zi@Zi@Z4@ Z 4@ Z  4@ Z  4@ Z  ? 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TUUU%@! .. \#@! .. @! .. 4333S @#.. @!..`u@2. .$/RQ{jjjjjj / 004@Z. 00$@Z.0$@0Z.0@0Z.0$@0Z.0$@0Z.0@0Z.0 $@0Z. 0 4@0 Z. 0 $@0 Z. 0 @0 Z. 0 $@0 Z. 0$@0 Z.0XXXX 1" 1.a%1'A7Z/Z%1VUUUA7Z/Z%1UUUUA7Z/Z%1A7Z/Z%1@7Z/Z%1VUUU2A7Z/Z%1 @7 Z/ Z%1 @7 Z/ Z%1 k@7 Z/ Z%1 TA7 Z/ Z%1 0@7 Z/ Z%1 @7Z/Z 1 2" 2.a%2ң1A3Z0Z %2A3Z0Z %2A2Z0Z %2?@3Z0Z %2@3Z0Z %2$@2 Z0Z %2 z@3 Z0 Z %2 z@3 Z0 Z %2 @3 Z0 Z %2 p@3Z0 Z %2 G@3 Z0 Z %2@3Z0Z  2 3" 3.a%3S.A5Z1Z %37A5Z1Z %3A3Z1Z %3pA4Z1Z %3@w@4Z1Z %3A3 Z1Z %3 O@4 Z1 Z %3 xt#A4 Z1 Z %3 j@4 Z1 Z %3 A4Z1 Z %3 fA4 Z1 Z %3@@4Z1Z  3 4" 4.a%4@4Z2Z %4@2Z2Z %4A4Z2Z %4@5Z2Z %4h@5Z2Z %4A4 Z2Z %4 @5 Z2 Z %4 (A5 Z2 Z %4 @5 Z2 Z %4 MA5Z2 Z %4 A5 Z2 Z %4h@5Z2Z  4 5" 5.a%5A6Z3Z%5UUUU`A6Z3Z%5UUUUeA5Z3Z%5H@6Z3Z%5UUUUU@6Z3Z%5Z4@5 Z3Z%5 @}@6 Z3 Z%5 A6 Z3 Z%5 UUUUd@6 Z3 Z%5 4333s@6Z3 Z%5 @@6 Z3 Z%5S@6Z3Z 5 6" 6.a%6*A1Z4Z %6A1Z4Z %6*A6Z4Z %6NA1Z4Z %62@1Z4Z %6A6 Z4Z %6 F@1 Z4 Z %6 TUUUշA1 Z4 Z %6 N@1 Z4 Z %6 L:A1Z4 Z %6 @1 Z4 Z %6T@1Z4Z  6 7 7.a#7RPA2 %16h/#76A2 %16h/768A1777 -h/7&A277UUUUA2 77ꫦ%A1 77 A2 77 V@A2 77 n@2 77 X/A477 !A277,A!7 7$8RQ{jjjj 8 <(h <66 =(66>D >6f >6l ?(66>-08D88&@T0ABD16F%@ @6g @6i A(66B B6j B6kD D$j D6kF F$j F6k P&&&^0 B&F(  ~   <K XPP? &}]4 @K! =lb v+ s<t"New" means that the records were created in a preservation-friendly format with preservation-friendly templates. <-s1mm~~  <PK XPP? H]4@PKL" QL v+ N<OThese are the costs to appraise and acquire a batch of records from an agency.<N|~~  <K XPP? - ]4@K" QL v+ <These are the costs (average per record item) to add missing metadata. It is assumed that records created with a new template (e.g. TestbedXMaiL system) will have the correct metadata already. It is assumed that spreadsheets need more metadata thought, and databases much more. <w~~  <K XPP? z ]4@K# QL v+ <This are the costs to deal with records which contain problems: automated date fields; passwords; unusual fonts; special macros. This is an average, and assumes that about 10% of the ingested records will need repair.<+~~  <|K XPP? &;]4@|KD$ QL v+ `<aThis row equals per hour cost of the people, times number of hours of each activity per batch. <`~~  <K XPP? ]4@K$  QL v+ L<M"Existing" means the records already exist, in whatever templates were used.<uLss.~~  <DK XPP? )]4@DK% 4lds v+ u<v"Existing" means the records already exist, in whatever templates were used. Migration includes the conversion to PDF<:uo&~~ +& <K XPP? i]4+ @K<& y(g[ v+ N<O"Existing" means the records already exist, in whatever templates were used. <xM N ~~ ,& < K XPP? -H ]4, @ K& y(g[ v+ t<u"New" means that the records were created in a preservation-friendly format with preservation-friendly templates. <-t~~ -& <pK XPP?   [ ]4- @pK' y(g[ v+ L<M"Existing" means the records already exist, in whatever templates were used.<uL~~ .& <ԤK XPP?   O]4. @ԤK4( y(g[ v+ M<N"Existing" means the records already exist, in whatever templates were used. <uL M atxx /& 68KXPP?  "]4/ @8K( y(g[ v+X ,<-"Existing" means the records already exist. <+ ,xx 0& 6KXPP? @]40 @K) y(g[ v+X ,<-"Existing" means the records already exist. <+ ,|T~~ 1& <K XPP?  ]41 @K,* y(g[ v+ M<N"New" means that the records were created in a preservation-friendly format. <vL Mme~~ 2& <dK XPP? i[s]42 @dK* y(g[ v+ C<DThese activities do not take place per batch, but per record type. <:B Cxx 3& 6ȦKXPP? .]43 @ȦK|+ y(g[ v+X /<0Testing takes about 10% of the developing time <. /?~~ 4& <,K XPP? iq#]44 @,K$, y(g[ v+ 7<8In order to calculate the total costs per batch, the hours of developing digital preservation approaches (which are calculated per record type and not per batch), are divided by the number of batches per year. It is assumed that a digital preservation approach needs to be developed every year per record type. <6 7xx 5& 6KXPP? +-]45 @K,  y(g[ v+X <Overhead = 20% <U xx 6& 6KXPP? ,.]46 @Kt- !y(g[ v+X <Overhead = 20% <U xx 7& 6XKXPP? /i.0]47 @XK. "y(g[ v+X <N years<%~~ 8& <K XPP? /i12]48 @K. #y(g[ v+ p<qAfter M years it is necessary to migrate the email, that was initially migrated to XML, to a new open standard. < o pM]~~ 9& < K XPP? /i 4.]49 @ Kl/ $y(g[ v+ <In order to make a fair comparison between the preservation approaches after N years, we used the costs needed for migrate existing email to XML, to calculate the costs needed to migrate the XMLemail, after M years, to a new open standard. < M~~ :& <K XPP? /i 2!]4: @K0 %y(g[ v+ y<zAfter M years it is necessary to migrate the text documents, that were initially migrated to XML, to a new open standard.<Ey~~ ;& <K XPP? /i 3]4; @K0 &y(g[ v+ <In order to make a fair comparison between the preservation approaches after N years, we used the costs needed for migrate existing text documents, to XML to calculate the costs needed to migrate XML text documents, after M years, to a new open standard. < X~~ <& <LK XPP?  /i ?2]4< @LKd1 'y(g[ v+ v<wAfter M years it is necessary to migrate the spreadsheet, that was initially migrated to XML, to a new open standard. <1u vE~~ =& <K XPP?  /i &7}]4= @K 2 (y(g[ v+ <There is no repeating factor for the UVC itself and the viewer, because it is assumed that adjustments to implement the UVC and the viewer on future hardware are marginal. Therefore the value for 'repeat after M years' equals the 'period of N years'. (The costs to develop a data format decoder program for each record type and version are calculated in 'Develop preservation approach', where it is assumed that each year a data format decoder program needs to be developed). <)  ~~ >& <K XPP?  /i4b]4> @K2 )y(g[ v+ <In order to make a fair comparison between the preservation approaches after N years, we used the costs needed for migrate existing spreadsheet to XML, to calculate the costs needed to migrate XMLspreadsheet, after M years, to a new open standard. < ~~ ?& <xK XPP?  /i2b]4? @xK\3 *y(g[ v+ s<tAfter M years it is necessary to migrate the database, that was initially migrated to XML, to a new open standard. <"r s~~ @& <ܫK XPP? /iy6]4@ @ܫK4 +y(g[ v+ <In order to make a fair comparison between the preservation approaches after N years, we used the costs needed to migrate existing databases to XML, to calculate the costs needed to migrate XML databases, after M years, to a new open standard. < m~~ A& <@K XPP?   ]4A @@K4 *tF ] v+ L<M"Existing" means the records already exist, in whatever templates were used.<xLp~~ B& <K XPP?   <O]4B @KT5 +tF ] v+ r<s"New" means that the records were created in a preservation-friendly format with preservation-friendly templates. <'q riveRemco Verdegemo Remco VerdegemoRemco Verdegemo+ NARVERDEr, NARVERDEr- NARVERDEr A NARVERDEr . NARVERDEr B NARVERDEr / NARVERDEr 0 NARVERDEr1 NARVERDEr Remco Verdegemo Remco Verdegemo Remco Verdegemo Remco Verdegemo2 NARVERDEr3 NARVERDEr4 NARVERDEr,5 NARVERDEr-6 NARVERDEr07 NARVERDEr08 NARVERDEr09 NARVERDEr0: NARVERDEr0; NARVERDEr0 < NARVERDEr0 = NARVERDEr0 > NARVERDEr0 ? NARVERDEr0@ NARVERDEr>@<dA @  *Blad3 Oh+'0` hp0 H T `ltDigital Preservation CostmodelfCostindicators and costmodellf$Jacqueline Slats and Remco Verdegem%versie 1.1 (final) errors correctedel NARVERDE1 (Microsoft Excel@Z V@[@7w5G6_4h( /&" WMFC @dJ4h( EMF@$ @    !" !" !  " !  K'%    &% 6K% LdJJ!??% @6@% Ld@@@!??% o6o% Ldooo!??% 6% Ld!??% 6% Ld!??% J6J% LdJJJ!??% 6% Ld!??% 6% Ld!??% 363% Ld333!??% 6% Ld!??'%  Ld!??'%  ( &% 6% Ld!??% 6% Ld!??%  ( &% 6% Ld!??% 6% Ld!??% % RLArial#``  'p0dwd woI ZI Zw de0Dx 0D &0xDdd|"w %    TT .=AA .LP1   ( &% 6% Ld!??   TT ]lAA ]LP2   % A6A% LdAAA!??   TT AA LP3`   % p6p% Ldppp!??   TT AA LP4   % 6% Ld!??   TT 9HAA 9LP5   % 6% Ld!??   TTpxAApLPA    % 6% Ld!??   TTAALPB    % 6% Ld!??   TTnvAAnLPC    % 464% Ld444!??% % " !% %   K'%     LdJvU!??'% (  LdJJJv(!??RL Arial 8``  'p0TwwoI ZI Zwe0x 0x &0x "w !% RL Arial 3``  'p0TwwoI ZI Zwe0T 0T &0T8 "w "% RL  Arial+``  'p0TwwoI ZI Zwe0 0 &0( `0 % % % " !% %   J% % %     Tx" 4AA"L\Person  Td7IAA7LTType % % % " !% %   4J% % % % % % %   T7 AA7 LdRecord type   Td7 WAA7 LTand T&" WMFC @7"4AA7" Lhpreservation    T77IAA77 L`approach:  % % % " !% %   K% % % % % % % % % % % % % % % % % % % % % % % % % % % % % % % % % % % % % % % % % % % % % % % % % % % % % % % % % % % % " !% %   % % % % %   T`AALSheet 2 Time calculation. This model assumes that there is a dedicated Archive and Preservation facility with a skilled team, familiar with digital preservation, aware of IT                                                   T8AALand Record-keeping issues. The Person Types (PT) are: 1 (admin asst); 2 (record keeper); 3 (supervisor); 4 (data entry operator); 5 (software engineer); 6 (senior ICT                                           TAAILperson). This page focuses on the time required per action, batch, etc.                  % % % % % % % % % % " !% %   @%   TAA(LDigital Preservation Costmodel       % % % % % " !% %   Ao%   TAAW LdVersion 1.2     % % % " !% %   p%   TAA L`30-aug-05   % % % " !% %   K% % " !% %   K' % (     ( &% % Ld!??% % Ld!??% % Ld3!??% % Ld!??'%   ( &% 6L% LdJ;!??% 6L% LdJU!??% 363L% Ld33J3U!??LdJW!??% 6% Ld!??% @6@% Ld@@@!??% o6o% Ldooo!??% 6% Ld!??% 6% Ld!??% J6J% LdJJJ!??% ( % " !%   KK 0  K@0 KK  % % " !%   K'%   % 6% Ld!??& WMFC@% 6K% LdJK!??% "   K  '' ' ,K-  -K- @ !J-@@- @ !@-oo- @ !o-- @ !-- @ !-JJ- @ !J-- @ !-- @ !-33- @ !3-- @ !-  @ !- -- @ !-- @ !- -- @ !-- @ !--Arial-  2 . 1 -- @ !  2 ] 2 -AA- @ !A  2 3 -pp- @ !p  2 4 -- @ !  2 9 5 -- @ !  2 pA  -- @ !  2 B  -- @ !  2 nC  -44- @ !4-"System-'-- ,K-    @ !Uv-    @ !(vJ Arial-  Arial-  Arial- --'- -  ,J- - -   2 "Person   2 7Type - --'- -  ,J4- - - - - - -  2 7 Record type    2 7and 2 "7 preservation    2 77 approach:i  - --'- -  ,K- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - --'- -  ,- - - - -   2 Sheet 2 Time calculation. This model assumes that there is a dedicated Archive and Preservation facility with a skilled team, familiar with digital preservation, aware of IT                                                   2 and Record-keeping issues. The Person Types (PT) are: 1 (admin asst); 2 (record keeper); 3 (supervisor); 4 (data entry operator); 5 (software engineer); 6 (senior ICT                                           u2 Iperson). This page focuses on the time required per action, batch, etc.                   - - - - - - - - --'- -  ,@-  42 (Digital Preservation Costmodel       - - - --'- -  ,oA-  2 W Version 1.2n     - --'- -  ,p-  2  30-aug-05.   - --'- -  ,K--'- -  ,K-    -- @ !-- @ !-- @ !3-- @ !-  -L- @ !;-L- @ !U-3L3- @ !U3 @ !W-- @ !-@@- @ !@-oo- @ !o-- @ !-- @ !-JJ- @ !J- -'-  ,K,K ,K --'-  ,K-  -- @ !-K- @ !K-' ՜.+,D՜.+,p, X`l  c,Nationaal Archief/Testbed Digitale Bewaring  Cost basisTime calculationCost calculation  Werkbladen(T\_PID_LINKBASE _PID_GUIDA8www.digitaleduurzaamheid.nlAN{934BE079-5BC1-11D8-9455-000C7601E42B}  !"#$%&'()*+,-./0123456789:;<=>?@ABCDEFGHIJKLMNOPQRSTUVWXYZ[\]^_`abcdefghijklmnopqrstuvwxyz{|}~Root Entry FWorkbookSummaryInformation(`DocumentSummaryInformation8